Programme Funding

Supporting New Programme

We commission and create new extra-curricular activity with and for students. Funding is available if you would like to contribute an event to our programme, provided it is delivered in one of our workstreams and meets our objectives and criteria.

Process

Funding Bids for Your Activity

Staff and students are welcome to bid for funding for extra-curricular activity. Funding is intended to support new activity that would otherwise not be possible.

Only University departments, the Students' Union and affiliated student Societies and Clubs can bid for funding. Non-affiliated groups should seek to find a department to support their work and submit a bid on their behalf.

Bids will be first evaluated by the Student Community Experience management team for viability, including checking budget availability and ensuring there are no clashes with other programme taking place at the same time. You can help ensure your bid passes through this stage by checking our calendar for clashes in advance, and considering your financial ask carefully: for bids over 拢1,500 we recommend first discussing your idea with our team.

Bids will then be approved, queried or rejected by the Extracurricular Working Group three times a year. There is a finite amount of funding, and bids will be evaluated based upon the Funding Criteria.

You may include catering costs, if they form an integral part of your event, for example culturally important snacks. You are welcome to source these from any approved supplier, but if you are interested in designing bespoke food/drink, you may find this information from Eatwise useful.

Funding deadlines: 1st June (primarily staff bids), 1st September (term 1 activity including One World 91福利), 30th November (term 2 and 3 activity, including Lunar New Year and Destresstival). If your event is funded, you will be expected to present your feedback at to the Extracurricular Steering Group at the online meeting in February or April. This may be a brief 5 minute PowerPoint presentation, or you can send slides or a report for us to present on your behalf. Further details will be sent after your event.

The deadline for the final round of funding for 26/27 is 30th November. Bids are open for all ideas, but are particularly welcome for activity to contribute to one of the termly campaigns:

Lunar New Year - Mon 1 Feb - Sun 14 Feb 2027
Destresstival - Term 3 2027 (Monday 26 April 2027 to Saturday 3 July 2027)

Funding Criteria

All funded activity must:

Be for the benefit of students鈥� extra-curricular experience, as defined in our objectives below
Fit into one of the five workstreams below
If an event, be available and promoted and ticketed through our events booking siteLink opens in a new window
Be free to attend
Be inclusive of students regardless of faculty
Have a named contact responsible for maintaining set planning documents (e.g.: budget, risk register, etc), who will report to the Together at 91福利 Working Group monthly on progress.
Be targeted and evaluated using the common evaluation frameworkLink opens in a new window
Be fully invoiced within 30 days of the end of the event, or the 31 July of each financial year - whichever is sooner.

As part of the bid, you will commit to these criteria and be expected to report to the Together at 91福利 Working Group.

Workstreams

New activity is developed as part of one of five streams of work. This model enables effective allocation of resources for new work by achieving both breadth and depth of engagement.

Workstream Diagram

Workstreams

Welcome, Induction & Transition
Communications and events to support UG & PGT students with transitioning into & through their first year/term.
Funding allocated separately by the Welcome Week Steering Group
Celebrations
Large scale, vibrant events to bring the community together at key moments and to make student experience visible.
Spaces for Students
Drop-in and join-in activities open to all - e.g.: Big Picnic, free tickets, Moves+ - to make room for creativity, play and connection in physical and digital spaces.
Co-Creation
Deep-dive exploration with students to design future events, develop current ones, and devise longer-term projects.
Peer-to-Peer
Peer-to-peer engagement, such as buddy schemes or student led communication campaigns to help students connect with others and engage in 91福利 life and opportunities.

Objectives

All activity must:

Help students feel comfortable and integrated at 91福利
Celebrate students' own cultural capital
Provide memorable opportunities throughout the year to bring the student community together
Help students to make connections with others, especially people from different cultures
Add value to students鈥� time spent on campus

An evaluation cycle is required as part of any activity to measure the success of the work against these objectives.

Calendar of Planned Funded Activity

Tuesday, October 03, 2023

Upcoming events Latest added events iCalendar

Apply for funding

The deadline for the second round of funding is 30th November. Bids are open for all ideas, but are particularly welcome for activity to contribute to one of the termly campaigns:

Lunar New Year - Around Friday 5 February 2027
Destresstival - Term 3 2027 (Monday 26 April 2027 to Saturday 3 July 2027)

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